Booked Tips: Setting up Administrators

Booked is configurable in so many ways. In this article we’ll review how to set up multiple levels of administration.

Most of the time organizations can get away with the single administrator that is the default in Booked. The first user to register gets full administrative rights for the whole application. So they can create resources, manage reservations, control configuration settings, and so on.

This is a powerful set of permissions and it should be limited who gets them. If you do want to add users to the application administrator role, you have two options.

The first is to open Application Configuration and add the other users’ email addresses to the admin.email setting – just add a space or comma between each email address.

The second option is the same way you can add lower-privileged administrators, as well.

First, create a new group in Application Management > Groups. Then change the roles for the group to include Application Admin

Finally, add users to this group. Every user added will have full application administrator rights.

Other Types of Administrators

Booked has multiple levels of administration to allow certain people to do things like manage a set of resources or update user details for a set of users. These are Group Admins, Resource Admins, and Schedule Admins.

Group Admins

These users can update user details and manage reservations for specific users. To set them up, follow the same steps as for Application Admins, except choose Group Admin as the role.

Next we need to set the users that these admins can manage. To do this, create another group (I created one called Users), then set the Group Administrator to the admin group.

Now every user in the Users group can be managed by users in the Group Administrators group.

Resource Admins

Users in a Resource Admin group can manage resource information and reservations for a set of resources. To set them up, follow the same steps as for Application Admins, except choose Resource Admin as the role.

Next we need to set the resources that these admins can manage. Click the drop down in the Roles column, then pick the Resources option. Finally, check off all the resources that you’d like this group to be able to manage.

Schedule Admins

Users in a Schedule Admin group have all the same privileges as resource admins, but for all resources on a schedule. They also have management rights for the schedule. To set them up, follow the same steps as for Application Admins, except choose Schedule Admin as the role.

Next we need to set the resources that these admins can manage. Click the drop down in the Roles column, then pick the Schedules option. Finally, check off all the schedules that you’d like this group to be able to manage. Remember – they will be administrators for all of the resources on those schedules.

Hosting and Support

Did you know that I offer professional hosting and support for Booked? You can set up a free trial in minutes and get unlimited support.

This article was written on November 4, 2019, so check your documentation for the latest options.

Leave a comment

Your email address will not be published. Required fields are marked *